Workflow automation services that run the busywork for you
CRM, email, calendar, billing, and ops — connected end-to-end so the work between your apps runs itself. We map the manual handoffs eating your week and replace them with reliable automations.
The work between your apps is still being done by a human — you
Every tool you bought promised to save time, and each one does its single job well. The cost just moved somewhere sneakier: the gaps between them. A lead fills a form and someone copies it into the CRM. An invoice is paid and someone updates a spreadsheet and emails the receipt. A job finishes and someone remembers — or forgets — to send the follow-up. That copy-paste glue work is invisible on any org chart, and it quietly eats ten to fifteen hours a week.
It’s also where mistakes live. A missed handoff is a lead that never got called, a renewal that lapsed, a customer who slipped through. The more you grow, the more this tax compounds, because every new tool you add creates new seams to fall through.
Marketing automation specifically — the lead-to-nurture-to-booked pipeline — is where Bremerton and Kitsap businesses leak the most revenue, because speed-to-lead is the single biggest predictor of who wins the deal.
How we automate a process without breaking it
We start by mapping what actually happens today — not the tidy version in your head, the real one with the exceptions — then automate the reliable path and keep humans in the loop where judgment matters.
Map the real workflow
We sit with the people doing the work and document every trigger, handoff, and “except when…” so nothing falls off when we automate it.
Pick the high-ROI cuts
We target the repetitive, rules-based steps first — the ones costing the most hours with the least judgment required.
Build the connective tissue
We wire your tools together with webhooks and APIs — custom code where Zapier hits a wall — with retries and alerts so a failed step pages someone instead of vanishing.
Keep a human in the loop
Approvals, edge cases, and anything customer-facing get a one-click checkpoint, so automation speeds you up without going rogue.
Measure + expand
We track hours saved and error rates, then roll the same pattern to the next process once the first one is earning its keep.
We run a 10-product studio on the automations we’d build for you
A lean studio can’t ship ten live products by doing the glue work by hand. Our internal ops — lead intake, billing, deploys, and reporting — run on the same webhook-and-API automations we build for clients. Vyraa, our news portal, takes it furthest: a scheduled pipeline researches, drafts, generates imagery, and publishes articles to a live MariaDB-backed site on a cron, day after day, with no one touching a keyboard. That’s process automation proving itself in public.
Everything in a workflow automation build
- A written map of your current workflow + the automation plan
- Connectors between your CRM, email, calendar, forms, and billing
- Custom middleware where off-the-shelf tools fall short
- Error alerts + retries so nothing silently fails
- Human-approval checkpoints on the steps that need judgment
- An hours-saved dashboard so you can see the ROI
A single end-to-end automation (e.g. lead intake → CRM → nurture) fits the Growth ($799) one-time build; multi-process ops or a full marketing-automation pipeline scales toward Pro ($1,999). Most clients pair it with a Care plan ($99/mo) so we own the monitoring and tweaks.
AI does ~70% of the build; a US founder ships the rest — and you own the code.
Pairs well with
Questions about workflow automation
Isn’t this just Zapier? Why hire you?
Zapier is great until a step needs custom logic, a tool has no Zapier app, or a workflow has real exceptions — then it gets brittle and expensive. We use the right tool for each step, write custom middleware where needed, and own the whole flow with proper error handling, so it doesn’t quietly break the day you’re not watching.
What should we automate first?
Whatever is repetitive, rules-based, and costing the most hours — usually lead intake and follow-up, invoicing and receipts, or client onboarding. Our free audit ranks your processes by hours saved so you start where the ROI is highest.
What if a process has exceptions a robot can’t handle?
We design for that. The reliable path runs automatically; edge cases and approvals route to a human with one click. Automation should remove the boring 80%, not pretend the messy 20% doesn’t exist.
Will this break when we change tools?
We build with monitoring and alerts, so if an integration changes, you find out immediately instead of weeks later. On a Care plan we maintain the connections as your stack evolves.
Ready to build your workflow automation?
Take the 2-minute AI audit and we’ll come back with a written brief and a fixed quote — no jargon, no pressure. Founder-led from Bremerton, WA; you own everything we ship.